Privacy Policy

Last updated: 18 June 2026

Privacy Policy for Vanguard Solicitors explains how we collect, use, store, and protect your personal data when you use our website or contact us. We are committed to handling your information in accordance with UK GDPR and data protection laws.

Please read this Privacy Policy carefully. We recommend that you print or save a copy of this Privacy Policy for your records, along with any future updates that may apply from time to time.

1. Introduction

Vanguard Solicitors ("we", "us", "our") is committed to protecting your personal data and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website or contact us.

We are registered with the Information Commissioner’s Office (ICO) as a data controller.

2. Data Controller

The data controller responsible for your personal data is:

Vanguard Solicitors
Email: info@vanguardlaw.co.uk

3. Information We Collect

We may collect and process the following categories of personal data:

3.1 Information you provide directly

Name
Email address
Telephone number
Address
Case/enquiry details
Any information you include in contact forms or emails

3.2 Technical information

IP address
Browser type and version
Device information
Approximate location (based on IP)
Pages visited and time spent on website

3.3 Cookie and tracking data

We collect information using cookies and similar technologies (see Cookie Policy).

4. Legal Basis for Processing

We process your personal data under the following lawful bases:

Consent - for analytics and advertising cookies
Contract - when responding to enquiries or providing legal services
Legal obligation - to comply with regulatory and legal requirements
Legitimate interests - for website security, performance, and improvement

5. How We Use Your Data

We use your data to:

Respond to enquiries and provide legal services
Manage client relationships
Improve website performance and user experience
Ensure website security and prevent fraud
Comply with legal and regulatory obligations
Analyse website usage (with consent)
Run advertising campaigns (with consent)

6. Special Category Data (Article 9 GDPR)

As a law firm, we may process special category personal data (such as health, legal disputes, criminal allegations, or other sensitive legal information) when required to provide legal services.

Where this occurs, processing is carried out under one or more of the following conditions:

Explicit consent
Legal claims
Legal obligations
Provision of legal services under professional obligations of confidentiality

We do not collect special category data via cookies or website tracking technologies.

7. Cookies and Tracking Technologies

We use cookies for:

Strictly necessary website functions
Analytics (Google Analytics)
Advertising (Google Ads/remarketing)

Non-essential cookies are only placed with your consent.

You can manage your cookie preferences at any time using our cookie banner or browser settings.

See our Cookie Policy for full details.

8. International Data Transfers

Some of our third-party service providers (including Google LLC) may process your data outside the UK.

Where this occurs, we ensure appropriate safeguards are in place, including:

UK International Data Transfer Agreement (IDTA)
Standard Contractual Clauses (SCCs)
Adequacy regulations where applicable

9. Data Sharing

We do not sell your personal data.

We may share data with:

IT and hosting providers
Email and communication providers
Analytics providers (e.g. Google Analytics)
Legal or regulatory authorities when required by law

All third parties are required to process your data securely and lawfully.

10. Data Retention

We retain personal data only for as long as necessary:

Enquiry data: up to 12-24 months
Client/legal file data: as required under legal and regulatory obligations
Website analytics data: typically 14-26 months (Google default settings)
Cookie consent records: up to 12 months

11. Data Security

We take appropriate security measures to protect your data, including:

SSL encryption (HTTPS)
Secure hosting infrastructure
Firewall and malware protection
Access controls and authentication systems
Regular system monitoring and backups

However, no system is 100% secure, and data transmission is at your own risk.

12. Your Data Protection Rights

You have the following rights under UK GDPR:

Right to be informed
Right of access
Right to rectification
Right to erasure (where applicable)
Right to restrict processing
Right to data portability
Right to object
Rights related to automated decision-making

To exercise your rights, contact: info@vanguardlaw.co.uk

You also have the right to complain to the ICO:
https://ico.org.uk

13. Cookies and Consent Records

We store cookie consent information including:

Consent status
Timestamp
Cookie preferences (analytics/advertising)

This helps us demonstrate compliance with UK GDPR requirements.

14. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

15. Contact Information

If you have any questions about this Privacy Policy or how we handle your data, please contact: